Last Updated on July 31, 2022 by Harry Urschel
The wait is over! You’ve finally received your dream job offer and have to accept it to confirm your job.
But should you simply say yes to the job? Or is there a specific method to say yes to a job?
Well, writing a job offer acceptance letter is not mandatory. But it is suggested to show professionalism and leave no confusion on the employer’s and your end. Writing an acceptance letter indicates you agree to the job contract and remains proof of your hiring.
So, let’s see how to accept job offer via email and what to include in the letter.
Before You Accept the Offer
You might want to accept the job offer as soon as the employer shares the news with you. But you shouldn’t immediately accept a job acceptance letter.
Instead, ask for some time from your employer to consider job offer. Even if you want to accept the new job, take time to review the position and get your queries answered carefully.
Once you are sure about the employment, formally accept the job offer by writing an acceptance letter to your hiring manager.
How to Accept a Job Offer
Most employers extend a verbal offer to candidates during the interview process and expect them to give their final decision soon. However, you should prefer to accept a written job offer. And you should also send a written letter to confirm the employment.
The written offer letter should contain the job details and other necessary information regarding your work. You should also express gratitude to your employer for hiring you.
Below are the steps to follow for accepting a job offer:
1. Thank the employer for their offer and express your excitement
When you receive a job offer, thank your new employer for hiring you. Tell your employer how excited you are about the new role. Also, mention that you strive to give your best to the company.
2. Discuss your salary requirements and explain why you are worth that amount
Before accepting the new job offer, you can negotiate with your employer on terms like paid vacation, base salary, benefits package, etc. You can do this when you receive the initial offer during the hiring process steps.
Tell your interviewer your salary expectations and why you deserve this amount. When you and your employer mutually agree on the terms, you can demand a formal written offer to confirm the position.
3. Mention your availability to start work and any other details they may need from you
Some employers might need you to complete onboarding paperwork before joining the company. So, communicate with your potential employer to know the next steps before accepting the initial job offer. Also, tell the manager your starting date.
4. Close with a sentence reiterating your excitement and gratitude for the opportunity
Finally, conclude the official offer letter by expressing gratitude for the position. And highlight that you are looking forward to joining the company.
What to Include in a Job Offer Acceptance Letter
It is essential to structure your job offer letter professionally. It should be concise and clear and include necessary information regarding your employment. Following are the key elements to include in your formal job offer acceptance letter:
- Mention a clear subject line.
- Address the job offer acceptance email to the person who offered you the job.
- Express your enthusiasm and gratitude for the new position.
- Include a statement to indicate you formally accept a job offer. Mention your job title as stated in the job offer.
- Highlight the terms and conditions of the employment. For example, start date, starting salary, benefits, etc.
- Ask if there are any next steps to complete before onboarding.
- Once again, appreciate your current employer for hiring you and conclude the email.
Before sending the offer letter, proofread and format it. Ensure no spelling or grammatical errors since you don’t want to ruin your impression during the job offer process.
Advice on Writing a Job Offer Acceptance Letter
You should write a well-structured letter while accepting a job offer, even after verbally accepting the position. Learn How To Respond to a Verbal Job Offer. The letter should be professional and highlight details of the employment. Here are a few tips on replying to an offer letter:
Keep It Brief
Your hiring manager won’t have the time to read a two-page letter. So, keep the letter concise but include the necessary work details to ensure you and your company are on the same page.
Express Your Gratitude
Mention how grateful you are for receiving the opportunity. Also, share your excitement about joining the new company. However, keep this paragraph clear and concise.
Proofread and Edit
Finally, proofread the letter before sending it to the company. Ensure no grammatical or spelling errors are present in the letter. You can also ask a friend or relative to proofread it for you.
Example of a Letter Accepting a Job Offer
Below is a job acceptance letter sample:
Subject line: Acceptance of job offer
Dear [Manager’s Name],
Thank you for offering me the [job title] position at [company name]. I am excited to accept your offer and would like to commence working from [start date].
As discussed on the phone yesterday, my salary will be [annual salary], and I will be eligible for health insurance benefits from the third month onwards.
Please let me know if you need any information or documents from my end. I wish to complete all the formalities before joining.
Thank you once again for giving me the opportunity to work with your company. I will do my best to contribute to the growth of the company.
Example of an Email When You Want to Accept the Offer
If you want to accept a job offer, use the following written acceptance offer email template:
Dear Janet Edison,
I want to thank you for offering the role of marketing manager at xyz company. I am delighted and looking forward to working with you and your organization.
As discussed earlier, my start date will be three weeks from today, and my salary will be $75,850 per annum. This salary does not include insurance benefits and other perks.
I am excited to see you next week. Please let me know the next steps to complete before commencing my work.
You can reach out to me at [email protected]
Example of an Email When You Want to Decline the Offer
You can turn down a job offer but keep the door open by emailing your manager to decline the offer. Here is a sample you can use:
Dear Mr Singh,
Thank you for offering me the position of Sales Executive at Atlas Digital Company. I appreciate that you are interested in hiring me.
Unfortunately, I have accepted an offer from another organization which suits my career goals.
Once again, I am grateful for the opportunity you’ve offered.
Example of an Email When You Need More Time or Information to Decide
A job seeker can ask for time to review the offer using the email template below:
Dear Mr Peterson,
I am grateful to you for offering the position of Marketing Executive at Media Works. I enjoyed discussing the work details with you, and I appreciate the opportunity to work with you and your team.
I am carefully reviewing the opportunity and will let you know my decision next week. Let me know if that timeline works for you?
Thank you once again for considering me for this role.
Example of an Email When You Want to Negotiate
If you want to negotiate the offer before taking it, you can use the following email:
Dear Ms Alice,
I would like to thank you for offering me the position of Senior Accountant at ABC limited.
Although ABC limited is my top choice, I have received another offer with higher pay. Hence, before agreeing to the offer, I would like to propose increasing my compensation to $125,000 per annum.
I am delighted to join your organization and would accept the offer if you match this pay. I understand that this amount would be above your budget, and I am flexible in discussing and finding a solution that works for both of us.
Again, thank you for offering me this opportunity.